Hamburg Central School District

 
HAMBURG CENTRAL SCHOOL DISTRICT

BOARD OF EDUCATION AGENDA

Regular Meeting                                                                                                                    5:45 p.m.
Hamburg Middle School - Cafeteria                                                                         October 9, 2012
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*5:45  Audit Committee Meeting - Post Audit Meeting with

                   Lumsden & McCormick

*6:30 –    Executive Session – It is anticipated the Board will adjourn into Executive Session at 6:30 to
                             discuss negotiations with the Hamburg Teachers’ Association and Teamsters Local #264, and
the employment history of a particular individual.
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ANTICIPATED RETURN TO PUBLIC SESSION AT 7:30 P.M.
 

A.        CALL TO ORDER

President Joan G. Calkins, M.D. will preside.

A.1    ROLL CALL OF MEMBERS

A.2    EXECUTIVE SESSION

A.3    PLEDGE OF ALLEGIANCE TO THE FLAG


            A.4    APPROVAL OF THE AGENDA / ADDITIONS TO AGENDA

         RECOMMENDED MOTION: "Motion to approve Agenda.”
 
B.        PUBLIC EXPRESSION AND INFORMATION
 

PERSONS WISHING TO ADDRESS THE BOARD

Some topics are not permitted to be discussed in the public forum; for example, any
topic related to an employee or that can be implied to be related to an employee; special
education placements, individual student situations, etc. If the topic is inappropriate for
the public forum, the Board president will instruct you not to speak, but rather, present
your concerns in writing for the Board’s discussion in Executive Session.

 

The chair will recognize the individual or group. Individuals must identify themselves
with name and address. The board will allocate a maximum of thirty (30) minutes for this
agenda item. Speakers shall have a maximum of five (5) minutes each. In the event more
than six (6) persons wish to address the board, they will each receive a proportionate share
of the time.

C.        INFORMATION ITEMS FOR THE BOARD

 

            C.1      CORRESPONDENCE

                       

C.2     MEETINGS, WORKSHOPS, RESERVATIONS

            C.2.a    PTSA

 

C.3      ITEMS FOR INFORMATION ONLY

 

            C.3.a   Board Briefings - September 11, 2012

            C.3.b   The Armor Acclaim - September 2012

                        C.3.c    Backpack Express - October 2012 - UPES Newsletter

            C.3.d   Claims Auditor's Report to the Audit Committee - July-September 2012 

           

            C.4      FUTURE BOARD OF EDUCATION MEETINGS

 

            C.4.a   Tuesday, November 6, 2012         6:30 p.m.   Middle School - Cafeteria

            C.4.b   Tuesday, November 13, 2012       6:30 p.m.   High School

                                                                    (Budget Work Session/Community Forum)

 

            C.5     FROM BOARD COMMITTEES AND/OR INDIVIDUALS

 

                        C.5.a    Student Representative Report

            C.5.b    Erie County Association of School Boards Report

            C.5.c    Board member committee reports

D.        RECOGNITION BY AND/OR PRESENTATIONS TO THE BOARD 

D.1      College Credit Process – Advanced Studies and Life Skills –

            ECC Advanced Studies Coordinator Debb Schmitt

 

            D.2      AUDITOR’S REPORT – LUMSDEN & McCORMICK, LLP - Sara M. Dayton 

E.        DEPARTMENT / BUILDING REPORTS

F.         REPORTS FROM SUPERINTENDENT AND STAFF

 

F.1       REVISED POLICY #7550 DIGNITY FOR ALL STUDENTS ACT - 2ND READING

                        AND APPROVAL

 

            F.2       NEW POLICY #3190  – BOOSTER CLUBS - 2ND READING AND APPROVAL

                         

F.3       NEW POLICY #3200 – ADVERTISING IN THE SCHOOLS - 2ND READING
                        AND APPROVAL

                         

            F.4       REVISED POLICY #5230 – ACCEPTANCE OF GIFTS, GRANTS AND

                        BEQUESTS TO THE SCHOOL DISTRICT - 2ND READING AND APPROVAL

 

            F.5       NEW POLICY #1332.1 – DUTIES OF THE EXTRACLASSROOM ACTIVITY
                        FUND CENTRAL TREASURER AND FACULTY ADVISOR - 1ST READING
                

            F.6       REVISED POLICY #1334 – DUTIES OF THE EXTERNAL (INDEPENDENT) 
                        AUDITOR - 1ST READING

            F.7       REVISED #5520 – EXTRACLASSROOM ACTIVITY FUND - 1ST READING

                         

F.8       NEW POLICY #2340 – BOARD MEMBER TRAINING - 1ST READING

                         

            F.9       REVISED POLICY #5410 – PURCHASING - 1ST READING                                     

 

F.10     REVISED POLICY #5510 – ACCOUNTING OF FUNDS - 1ST READING

                         

            F.11     NEW POLICY #5512 – RESERVE FUNDS - 1ST READING

                        

            F.12     NEW POLICY #1339.1 - JOB DESCRIPTION – CLAIMS AUDITOR - 1ST READING

 

            F.13     OFFICIAL OPENING ENROLLMENT REPORT – Supt. Steven A. Achramovitch

           

            F.14     DRUG AND ALCOHOL PREVENTION AND INTERVENTION COMMUNITY

                        FORUM UPDATE - Superintendent Steven A. Achramovitch

 

            F.15     TRANSPORTATION AID – Supt. Steven A. Achramovitch

 

            F.16     ANNUAL PROFESSIONAL PERFORMANCE REVIEW –

Supt. Steven A. Achramovitch

 

G.        CONSENSUS ITEMS

One motion may approve all "G" items.  If a board member wishes to discuss a particular item,
the individual should ask for its consideration as a separate matter when we consider additions
to the agenda. 

RECOMMENDED MOTION:  "that approval is given to all consensus items under
Section  G."

 

            G.1    MINUTES

 

G.1.a   MINUTES OF SEPTEMBER 11, 2012

 

            G.2      PERSONNEL

 

G.2.a    PERSONNEL CHANGES

                                    

                        G.2.b   LEAVE OF ABSENCE

                                                                                         

            G.3      BUSINESS                            

 

            G.4      FIELD TRIPS

 

                        G.4.a   HAMBURG HIGH SCHOOL, MUSIC, TO BOSTON, MA


                        G.4.b   HAMBURG HIGH SCHOOL, SR. CLASS, TO CEDAR POINT, OHIO

 

                        G.4.c   HAMBURG HIGH SCHOOL, GRADES 9-12 ART SOCIETY, TO

                                    PHILADELPHIA, PA and SARATOGA, NY

 

                  G.4.d   HAMBURG HIGH SCHOOL, LOTE/SOCIAL STUDIES, TO POLAND,

                              GERMANY, FRANCE 

 

            G.5      RECOMMENDATIONS OF THE COMMITTEE ON PRE-SCHOOL SPECIAL

                        EDUCATION           

 

            G.6      RECOMMENDATIONS OF THE COMMITTEE AND SUB-COMMITTEE ON

                        SPECIAL EDUCATION

                        

H.        ACTION ITEM             

 

            H.1      SURPLUS ITEMS - MIDDLE SCHOOL BOOKS     
                  

            H.2      MEMORANDUM OF AGREEMENT (TEACHER COORDINATORS) – HTA

 

            H.3      APPROVAL OF CHANGE ORDER – BUILDING PROJECT

                         

            H.4      APPOINTMENT FOR 2012-2013 – NEUROLOGIST

                         

            H.5      DIVERSE EDUCATIONAL EXPERIENCE RESOLUTION            
            
 

            H.6      SURPLUS ITEMS – MIDDLE SCHOOL EQUIPMENT

                         

 

I.          ADJOURNMENT

                       

 

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