Hamburg Central School District

HAMBURG CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION AGENDA

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Re-Organizational Meeting                                                                                              6:30 p.m.

Hamburg Middle School Cafeteria                                                                          July 10, 2012

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*6:30 – Call to Order

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ANTICIPATED RETURN TO PUBLIC SESSION AT 7:30 P.M.

 

A.        CALL TO ORDER

Interim District Clerk Barbara Sporyz will preside.

 

A.1      ROLL CALL OF MEMBERS

 

            A.2      ADMINISTRATION OF OATH

                        Interim District Clerk Barbara Sporyz will administer the oath contained in 
                        Public 
Officers Law to Joan G. Calkins, M.D., Patricia Brunner-Collins and

                        Sally Stephenson

 

            A.3      ELECTION OF OFFICERS

 

                        A.3.a   President – Call for Nominations by Interim District Clerk Barbara Sporyz

 

                                                Interim District Clerk Barbara Sporyz will administer at this time the oath
contained in Public Officers Law to the newly elected President

 

                        A.3.b   Vice-President – Call for Nominations by Board President

 

Interim District Clerk Barbara Sporyz will administer at this time the oath
contained in Public Officers Law to the newly elected Vice President.

 

            A.4      EXECUTIVE SESSION
                              *6:35 – Executive Session – It is anticipated the Board will adjourn into Executive Session at 
                              approximately 6:35 to discuss information relating to negotiations with the HTA and matters 
                              leading to the appointment of a particular person .
 

            A.5      PLEDGE OF ALLEGIANCE TO THE FLAG

 

            A.6      ADMINISTRATION OF OATH (FOR THE PUBLIC)

                        Interim District Clerk Barbara Sporyz will administer the oath contained in Public

                        Officers Law to Joan G. Calkins, M.D., Patricia Brunner-Collins and Sally

                        Stephenson.

 

            A.7      ELECTION OF OFFICERS (President and Vice-President) – Held prior to

                        Executive Session (A.3)

 

   A.8      APPROVAL OF THE AGENDA / ADDITIONS TO AGENDA

 

B.        PUBLIC EXPRESSION AND INFORMATION

 

PERSONS WISHING TO ADDRESS THE BOARD

Some topics are not permitted to be discussed in the public forum; for example, any topic
related to an employee or that can be implied to be related to an employee; special education
placements, individual student situations, etc. If the topic is inappropriate for the public forum,
the Board president will instruct you not to speak, but rather, present your concerns in writing
for the Board’s discussion in Executive Session.

 

The chair will recognize the individual or group.  Individuals must identify themselves with
name and address. The board will allocate a maximum of thirty (30) minutes for this agenda
item.  Speakers shall have a maximum of five (5) minutes each.  In the event more than six
(6) persons wish to address the board, they will each receive a proportionate share of the time.

 

C.        INFORMATION ITEMS FOR THE BOARD

 

            C.1      CORRESPONDENCE

 

            C.1.a    Thank you card – Susan Thaesler – Retirement Reception

            C.1.b    Thank you card – Andrea S. Maguder – Retirement Reception

            C.1.c    Thank you card – Cathy Maghran     

            C.1.d    Thank you card – Tricia Miller – Giving Garden

 

C.2     MEETINGS, WORKSHOPS, RESERVATIONS

 

C.3      ITEMS FOR INFORMATION ONLY

 

            C.3.a    Board Briefings – June 12, 2012

 

            C.4      FUTURE BOARD OF EDUCATION MEETINGS

 

            C.4.a    Tuesday, August 14, 2012            6:30 p.m.   Administration Building

            C.4.b   Tuesday, September 11, 2012       6:30 p.m.   Administration Building

 

            C.5     FROM BOARD COMMITTEES AND/OR INDIVIDUALS

 

            C.5.a    Erie County Association of School Boards Report

            C.5.b   Board member committee reports

 

D.        RECOGNITION BY AND/OR PRESENTATIONS TO THE BOARD

 

            D.1      LUMSDEN AND McCORMICK

Presentation to the Audit Committee - Scope of the External Audit 

E.        DEPARTMENT / BUILDING REPORTS            

F.         REPORTS FROM SUPERINTENDENT AND STAFF

 

F.1       NEW POLICY #7550 – DIGNITY FOR ALL STUDENTS ACT

 

F.2       NEW POLICY #8280 – CIVILITY, CITIZENSHIP AND CHARACTER

            EDUCATION/INTERPERSONAL VIOLENCE PREVENTION

EDUCATION

 

F.3       REVISED POLICY #7221 – CREDENTIAL OPTIONS FOR STUDENTS WITH

DISABILITIES

 

F.4       REVISED POLICY #3410 – CODE OF CONDUCT ON SCHOOL

                        PROPERTY

 

            F.5       DISTRICT CODE OF CONDUCT

 

F.6       REVISED POLICY #8241 – TITLE I PARENT INVOLVEMENT POLICY

 

G.        CONSENSUS ITEMS

One motion may approve all "G" items.  If a board member wishes to discuss a particular item,
the individual should ask for its consideration as a separate matter when we consider additions
to the agenda.

RECOMMENDED MOTION:  "that approval is given to all consensus items under

Section  G."   

 

            G.1      MINUTES

 

G.1.a     MINUTES OF JUNE 12, 2012
                        G.1.b     MINUTES OF JUNE 28, 2012

 

            G.2      PERSONNEL

       

G.2.a     PERSONNEL CHANGES

                       

            G.3      BUSINESS

 

                        G.3.a   COOPERATIVE BIDDING WITH ERIE 1/ERIE 2 BOCES/ORLEANS-

                                    NIAGARA BOCES

G.3.b   PARTIAL PAYMENT OF SCHOOL TAXES                    

                        G.3.c   ADOPTION OF TEXTBOOK – SIXTH GRADE MATH 

                                   

            G.4      DONATIONS

 

                        G.4.a   HAMBURG ALUMNI FOUNDATION GRANTS

                        G.4.b   MIDDLE SCHOOL MUSIC DEPARTMENT DONATION
 

            G.5      FIELD TRIPS

 

                        G.5.a   HAMBURG HIGH SCHOOL, BUSINESS-DECA, TO ROCHESTER, NY

G.5.b   HAMBURG HIGH SCHOOL, BUSINESS-DECA, TO ANAHEIM,

CALIFORNIA

G.5.c   HAMBURG HIGH SCHOOL, NHS, TO DISNEY, FLORIDA

 

            G.6      RECOMMENDATIONS OF THE COMMITTEE ON PRE-SCHOOL SPECIAL

                        EDUCATION

                       

            G.7      RECOMMENDATIONS OF THE COMMITTEE AND SUB-COMMITTEE ON

                        SPECIAL EDUCATION                 

 

H.        ORGANIZATIONAL MATTERS

 

            H.1      ADMINISTRATION OF OATH (Acted upon in Item A.2)

            H.2      ELECTION OF OFFICERS AND DELEGATES (Enclosure)

 

                        H.2.a    President (acted upon in item A.3)

                        H.2.b    Vice President (acted upon in item A.3)

                        H.2.c    Board Member Delegate and Alternate to ECASB Delegate Assembly

                        H.2.d    Representative and Alternate to the ECASB Legislative Team

                        H.2.e    Representative and Alternate to the ECASB Budget & Finance Team

                        H.2.f     Board Member Delegate to the Hamburg Industrial Development

                                      Agency/Hamburg NY Land Development Corp.

                        H.2.g     Board Representatives to Health Advisory Council                                                

                        H.2.h     Board Member Delegate and Alternate to Leadership Forum

                        H.2.i      Board Representatives to the District Facilities Committee

                        H.2.j      Board Representatives to the Transportation Committee

                        H.2.k     Board Representatives to the Comprehensive District Educational

                                      Planning (CDEP) Team

                        H.2.l      Board Representatives to the Parent-Child Connection

                        H.2.m    Board Representative to the Village/Town Safety Committee

                        H.2.n     Board Representatives to the Budget Ambassadors Committee                           

                        H.2.o     Board Member Delegate and Alternate to the Technology Committee

 

            H.3      APPOINTMENT OF OFFICERS FOR 2012-2013

                       

                        H.3.a     That the Audit Committee is comprised of all Board of Education

                                      members; and

 

                        H.3.b     Diane Haight be appointed Treasurer; and

 

                        H.3.c     That the following individuals be appointed custodians of Petty Cash

                                      funds:

 

                                      Barbara Sporyz –Business Office–Administration Building

                                      Steven A. Achramovitch – Superintendent’s Office – Admin. Bldg.

                                      Gregory Witman - HPER Office (High School)

                                      Michele Darstein – Continuing Education Office

                                      Michael Gallagher – HHS

                                      Jennifer Giallella – HMS

                                      Leslie Bennett – AES

                                      James Martinez – BVS – Effective 7/11/12

                                      Danielle Grimm – CAS – Effective 7/9/12

                                      Jacqueline Peffer – UPES

                                      Richard E. Jetter, Ph.D. – Technology Department

                                      Colleen Kaney – Pupil Services Office

 

                        H.3.d    That the following individuals be appointed Dignity Act Coordinators:

                                      AES          Jean Tuholski and Leslie Bennett

                                      BVS          Anne Gilhooly and James Martinez

                                      CAS          Nevia Ramos and Danielle Grimm

                                      UPES        Leana Scibetta and Jackie Peffer

                                      HMS         Jill Crossetta and Jen Giallella

                                      HHS          Tina LaMendola and Mike Gallagher

                                      HAB          Colleen Kaney
 

                        H.3.e      Barbara Sporyz be appointed District Clerk

                                      Jennifer Lackie be appointed Deputy District Clerk; and

                                     

                        H.3.f       that the following be appointed tax collectors for the district:

                                      Catherine Rybczynski         Town of Hamburg

                                      Carol R. Hutton                 Town of Orchard Park

                                      Town of Boston                 Towns of Boston and Eden                                 

                                        

                        H.3.g     that Mary Valtin be appointed Claims Auditor; and

 

                        H.3.h     that Barbara Sporyz be appointed Records Retention and Disposition

                                      Officer; and

 

                        H.3.i      that Barbara Sporyz be appointed the Records Access Officer; and

 

                        H.3.j      that Richard E. Jetter, Ph.D. be appointed the Freedom of Information Appeals

                                      Officer; and

 

                        H.3.k     that Colleen Kaney be appointed Section 504 Compliance Officer; and

 

                        H.3.l      that Richard E. Jetter, Ph.D. be appointed the Medicaid Compliance

                                      Officer;

 

                        H.3.m    that Barbara Sporyz be appointed Purchasing Agent; and

 

                        H.3.n     that Steven A. Achramovitch and Barbara Sporyz be appointed

                                      Certifiers of Instructional and Civil Service Payrolls; and

 

                        H.3.o     that Richard E. Jetter, Ph.D. be appointed as Appointing Authority; and

 

                        H.3.p     that Colleen Kaney be appointed Liaison for Homeless Children & Youth; and

 

                        H.3.q     that Richard E. Jetter, Ph.D. and Colleen Kaney be appointed Title

                                      IX/ADA Co-Compliance Officers; and

                                     

                        H.3.r     that Kevin Strong be appointed Chemical Hygiene Officer; and

 

                        H.3.s     that Richard E. Jetter, Ph.D. be appointed Supervisor of Attendance; and

 

                        H.3.t     that Kevin Strong be appointed Pesticide Notification Officer; and

 

                        H.3.u     that Steven A. Achramovitch be designated Educational Official to

                                      receive court notifications regarding students’ sentences/adjudications

 

            H.4      OTHER APPOINTMENTS FOR 2012-2013

                       

                        H.4.a     that Donald Gregory and Gerald Lauria be appointed the school

                                      physicians in the Hamburg Central School District and be offered a

                                      proportionate share of the annual physical examinations of students

                                      including preschool children and athletes at $6.50 per student, and

                                      examinations of school personnel at $35.00 per adult; and

 

                        H.4.b     that Hodgson Russ, LLP be appointed bond counsel; and

 

                        H.4.c     that Munistat Services, Inc. be appointed financial advisor; and

           

                        H.4.d    that Harris Beach, LLP be appointed legal counsel; and

                       

                        H.4.e     that the firm of Lumsden & McCormick be appointed external auditor; and

 

                        H.4.f     that the firm of Bahgat & Laurito-Bahgat, CPAs, P.C. be appointed internal

                                    auditor;
 

                       H.4.g     that persons named on Enclosue H.4.g be appointed as members of the

                                      Committee on Special Education; and

 

                        H.4.h     that persons named on Enclosure H.4.h be appointed as members of the

                                      Subcommittee on Special Education; and

 

                        H.4.i      that persons named on Enclosure H.4.i be appointed as members of the

                                      Committee on Preschool Special Education; and

 

            H.4.j      that persons named on Enclosure H.4.j (Impartial Hearing Officer
Rotational List) be approved as recommended, in accordance with Part 200
of the Regulations of the Commissioner of Education, as certified and eligible
hearing officers in special education impartial hearings in this district.

                       

            H.5      DESIGNATIONS FOR 2012-2013

                       

                        H.5.a     that the following banks be designated as depositories for the school district:

                                      a.        Manufacturers & Traders Trust Company, Hamburg Branch

                                                (Selected for district daily business activities)

                                      b.        Evans National, Boston Branch and Hamburg Branch

                                      c.        JP Morgan Chase Bank

                                      d.       First Niagara

 

            H.5.b   that unless otherwise scheduled by the Board of Education, it is anticipated
that the board will adjourn into executive session at 6:30 p.m. and return to
regular session at 7:30 p.m. as follows:

 

             Meeting Date             Meeting Type                              Location

                            August 14, 2012                     Regular                                  HAB              

                        September 11, 2012                Regular                                 HAB              

                        October 9, 2012                      Regular                                 HHS                              

                        November 6, 2012                  Regular                                  BVS

                        November 13, 2012                Budget Work Session/Community Forum       HHS

                        December 4, 2012                   Budget Work Session           HAB                          

                        December 11, 2012                 Regular                                 UPES 

                        January 8, 2013                       Regular                                 AES

                        January 15, 2013                     Budget Work Session           HAB              

                        February 12, 2013                   Regular                                 HHS

                        February 26, 2013                   Budget Work Session           HAB

                        March 5, 2013                         Budget Work Session           HAB

                        March 12, 2013                       Regular                                 CAS

                        March 19, 2013                       Budget Work Session/Community Forum     HHS

                        April 9, 2013                           Budget Work Session            HAB

                        April 16, 2013                         Regular                                   HAB

                                                                          BOCES Candidate & BOCES Budget Vote

                                                                          HCSD Budget Adoption

                        May 7, 2013                            Budget Hearing                       HHS

                        May 14, 2013                          Regular                                   HAB

                        May 21, 2013                          Budget Vote & BOE Election  HHS

                        June 11, 2013                          Regular                                    HMS

 

                        H.5.c     that the following be designated as official newspapers of the district:

                                      a.        The Hamburg Sun

                                      b.        The Orchard Park Bee

 

                        H.5.d    that the bulletin board in the Administration Building foyer be used for

                                      officially posting the time and date of board meetings; and

 

                        H.5.e     that Erie 1 BOCES be designated as the Occupational Education

                                      Advisory Council for the Hamburg Central School District for the

                                      2012-2013 school year.

 

                                      The Occupational Education Advisory Council is a yearly

                                      designation that must have board approval.  Erie 1 BOCES has been so

                                      designated for at least the last twenty-two years.                                           

 

            H.6      AUTHORIZATIONS FOR 2012-2013

                       

                        H.6.a     that the superintendent of schools be designated as the authorized

                                      representative (under Public Law 89-10) to sign all federal applications as

                                      the designated official of the Hamburg Central School District; and

 

                        H.6.b     that the superintendent of schools be authorized to approve requests for

                                      conferences and field trips involving staff and students in accordance

                                      with established policies and rules and regulations of the district; and

 

                        H.6.c     that the tax collectors be authorized to invest tax money

                       

                        H.6.d    that the superintendent of schools be authorized to approve budget

                                      transfers up to $50,000

 

            H.7      OTHER ITEMS FOR 2012-2013

                       

                        H.7.a     that all policies, staff handbooks, and Code of Ethics in effect during the

                                      previous year be adopted as revised for the 2012-2013 school year; and

 

                        H.7.b     that the reimbursement rate to personnel when serving in an approved

                                      capacity will be the IRS rate; and

 

                        H.7.c     that the following persons comprise the Board of Election:

                                      a.        Sharon Matern, Inspector          $630.00        Effective:  7/1/12

                                      b.        Sandra Hudden, Inspector         $200.00        Effective:  7/1/12

                       

                        H.7.d    that the tuition rates for general instruction for children of staff for the

                                      2012-13 school year be as follows:

                                      a.        Grades K-5                             $1,171.00

                                      b.        Grades 6-12                            $1,327.00

 

                        H.7.e   that the tuition rates for general instruction for non-resident children for

                                    The 2012-13 school year be as follows:                     

                                      a.        Grades K-6                             $5,998.00

                                      b.        Grades 7-12                            $8,440.00

 

I.          ACTION ITEMS     

 

I.1        SALARY SCHEDULES

                       

I.2        STANDARD WORKDAY REPORTABLE TO THE IRS

 
            I.3        APPRAISAL OF PROPERTIES                                                                                        

 

            I.4        HAMBURG SCHOOL CAR TRANSPORTATION SERVICES

 

I.5        NURSING SERVICES AGREEMENT

 

J.         ADJOURNMENT

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