Hamburg Central School District

ITEMS HIGHLIGHTED IN BLUE INDICATE AN ATTACHMENT
 
HAMBURG CENTRAL SCHOOL DISTRICT 
REVISED BOARD OF EDUCATION AGENDA 
  

Regular Meeting                                                                                                               5:45 p.m.

Armor Elementary School – Cafeteria                                                              October 21, 2014
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*5:45 –    Audit Committee Meeting - Post Audit Meeting with Lumsden & McCormick, External Auditor;

                  and Bahgat & Laurito-Bahgat, Internal Auditor

                 

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ANTICIPATED REGULAR MEETING START TIME 6:30 P.M.
NOTE:  THIS IS A ONE HOUR EARLIER START TIME
 

A
.        CALL TO ORDER
President David Yoviene will preside.

 

A.1      ROLL CALL OF MEMBERS

 

A.2      PLEDGE OF ALLEGIANCE TO THE FLAG

 

   A.3      APPROVAL OF THE AGENDA / ADDITIONS TO AGENDA
                        RECOMMENDED MOTION:  "Motion to approve Agenda."    

 

   A.4      SCHOOL BOARD RECOGNITION WEEK – October 27 – 31, 2014
                        Interim Supt. Dr. Vincent J. Coppola

                                                           

 

B.        INFORMATION ITEMS FOR THE BOARD

           

B.1      ITEMS FOR INFORMATION ONLY  

 

            B.1.a    Board Briefings - September 9, 2014
 
            B.1.b    Backpack Express - September 2014 - UPES Newsletter
 

            B.1.c    Claims Auditor's Report to the Audit Committee – July 2014 – Sept. 2014

           

B.2      CORRESPONDENCE

                                                           

B.3      MEETINGS, WORKSHOPS, RESERVATIONS

 

            B.3.a    Future Board Retreat – Discussion - Dr. Vincent J. Coppola  

 

                        B.3.b   Acceptance of NYSSBA Proposal dated Sept. 17, 2014

 

B.4      FUTURE BOARD OF EDUCATION MEETINGS  

           

            B.4.a    Wed., Nov. 5, 2014 (Special Meeting) 6:30 p.m. AES – Cafeteria

            B.4.b    Tuesday, November 18, 2014      6:30 p.m.   AES – Cafeteria

            B.4.c    Tuesday, December 9, 2014         6:30 p.m.  AES – Cafeteria            

 

B.5      FROM BOARD COMMITTEES AND/OR INDIVIDUALS

 

                        B.5.a   Student Representative Report

                        B.5.b   Erie County Association of School Boards Report

            B.5.c   Board member committee reports      

                        B.5.d   NYSSBA RESOLUTIONS - QUESTIONS & DISCUSSION 

                                    Thomas Flynn - Voting Delegate

1.      Expiring NYSSBA Positions Recommended for Adoption

2.      Bylaw Amendment Recommended for Adoption

3.      Resolutions Recommended for Adoption

4.      Resolutions Not Recommended for Adoption

                        B.5.e    Discuss the possibility of future board of education executive session

                                    topic of Unredacted legal bills
 

            

C.        RECOGNITION BY AND/OR PRESENTATIONS TO THE BOARD

 
            C.1      RECOGNITION - MECHANIC CREW CHIEF KEVIN STRONG 
 

C.2      LILLE, FRANCE – FOREIGN EXCHANGE STUDENTS – JoAnn Thomasson 
 

            C.3      NATIONAL PTA SCHOOL OF EXCELLENCE AWARD TO CAS

                        Principal Danielle Lango & Candy Ditkowski   
 

            C.4      AUDITOR’S REPORT – LUMSDEN & McCORMICK, LLP - Sara M. Dayton

RECOMMENDED MOTION:  “that the financial report management letter
and single audit report prepared by Lumsden and McCormick, LLP, Certified
Public Auditors, has been received for the period July 1, 2013 to June 30, 2014.”   
 
                      

                               

D.        DEPARTMENT / BUILDING REPORTS

 

E.        REPORTS FROM SUPERINTENDENT AND STAFF         

 

E.1       REVISED POLICY #7210 – SECOND READING & APPROVAL
Student Evaluation, Promotion & Placement
Presented to the Board for a second reading and approval. 
 

            E.2       REVISED POLICY #5810 – WAIVER & APPROVAL
                        District Wellness Policy
Presented to the Board for a waiver of the first reading and approval.               
  

E.3       TIMELINE – Permanent Superintendent Search

 


F.         CONSENSUS ITEMS
One motion may approve all "F" items.  If a board member wishes to discuss a particular item,
the individual should ask for its consideration as a separate matter when we consider additions
to the agenda. 
RECOMMENDED MOTION:  "that approval is given to all consensus items under
Section  F."

  

            F.1       MINUTES 
 

F.1.c    MINUTES OF SEPTEMBER 26, 2014

 

            F.2       PERSONNEL

 

F.2.a   PERSONNEL CHANGES 

            F.2.a.1       Administrative Personnel Amended Appointment (Tenure Date)

            F.2.a.2       Instructional Personnel Appointment

            F.2.a.3       Instructional Personnel Changes of Status

            F.2.a.4       Instructional Personnel Internships (Unpaid)

            F.2.a.5       Advisors

            F.2.a.6       Substitute Teacher Appointments 2014-15

            F.2.a.7       Fall Intramural Coaching Assignments 

            F.2.a.8       Winter Coaching Assignments

            F.2.a.9       Southtown Teachers’ Center Appointments

            F.2.a.10     Instructional Stipends

            F.2.a.11     School Related Personnel Change of Status

            F.2.a.12     School Related Personnel Resignations

            F.2.a.13     School Related Personnel Appointments

            F.2.a.14     School Related Personnel Substitute Appointments 2014-15

            F.2.a.15     School Volunteers 2014-15
            F.2.a.16      Advisors
  

            F.3       BUSINESS

 

                        F.3.a    SURPLUS ITEMS - MIDDLE SCHOOL EQUIPMENT
 
                        F.3.b    SURPLUS ITEMS - TECHNOLOGY DEPARTMENT EQUIPMENT

 

            F.4       FIELD TRIPS  

 

                        F.4.a    HAMBURG HIGH SCHOOL, SR. CLASS, TO CEDAR POINT, OHIO  
 

                        F.4.b    HAMBURG MIDDLE SCHOOL, Grade 6-Team 2, TO TORONTO, CAN.

                                   

            F.5       RECOMMENDATIONS OF THE COMMITTEE ON PRE-SCHOOL SPECIAL

                        EDUCATION           

 

            F.6       RECOMMENDATIONS OF THE COMMITTEE AND SUB-COMMITTEE ON

                        SPECIAL EDUCATION

 

 

G.        ACTION ITEMS

 

            G.1      ATHLETIC DONATION (CORRECTION) - NEW GLASS BACKBOARDS

(Correction-At Sept. 9 Meeting, Board approved as cash donation instead of purchased donation)  

 

            G.2      ORGANIZATIONAL MATTERS

 

                        G.2.a     School Day Committee 

                                      RECOMMENDED MOTION: “that the Board of Education hereby

                                      approves of the formation of the School Day Committee to discuss

                                      the implementation of the extended Elementary school day

                                      commencing in the 2015-16 school year and appoints__________ to

                                      be the board representative on the School Day Committee.”    

 

                        G.2.b     Board Representative to the Transportation Committee

                                      RECOMMENDED MOTION:  “that ___________ be the board

                                      representative to the Transportation Committee.” (Replacing former

                                      board member)

 

                        G.2.c     Board Representative to the Village/Town Safety Committee

                                      RECOMMENDED MOTION:  “that ____________ be the board

                                      Representative on an Ad Hoc basis to the Village/Town Safety

                                      Committee.” (Replacing former board member)

 

            G.3      MEMORANDUM OF AGREEMENT (Finance Academy Program Director/
School-to-Work Liaison and Supervisor of School Year Internship Program and
Summer Internship Program)
– HTA
RECOMMENDED MOTION: “that the Board of Education of the Hamburg
Central School District approves the Memorandum of Agreement between the
district and the HTA.”
 
 

            G.4      RENTAL AGREEMENT WITH ERIE 1 BOCES  

 

            G.5      REIMBURSEMENT OF MEDICAL EXPENSES

            RECOMMENDED MOTION:  “Resolved that the Board of Education of the

            Hamburg Central School District reimburse a sum not to exceed $90.00

            for medical expenses related to injuries sustained during school activities on

            August 26, 2014.”

 

            G.6      IMPLEMENTATION OF GIRLS’ HOCKEY

                        RECOMMENDED MOTION:  that the Board of Education hereby approves

of the adoption of Girls’ Ice Hockey to combine with the West Seneca Central
School District beginning in the 2014-2015 school year to compete in the Section
VI Girls’ Ice Hockey Federation, pending the donation of $3,000.00 through
fundraising.”
 
 

            G.7      WARRANT #2 - AUGUST 2014

 

            G.8      TREASURER'S REPORT - AUGUST 2014 
 
            G.9      EXTRACLASSROOM ACTIVITIES ACCOUNTS - AUGUST 2014

 
 
H.        PUBLIC EXPRESSION AND INFORMATION
 

PERSONS WISHING TO ADDRESS THE BOARD

Some topics are not permitted to be discussed in the public forum; for example, any topic related
to an employee or that can be implied to be related to an employee; special education placements,
individual student situations, etc. If the topic is inappropriate for the public forum, the Board
president will instruct you not to speak, but rather, present your concerns in writing for the
Board’s discussion in Executive Session.

According to the district’s Civility Policy #3150, the district promotes mutual respect, civility,
and orderly conduct among District employees, parents, and the public. The policy is not
intended to deprive any person of his or her right to freedom of expression. Rather, seek to
maintain, to the extent possible and reasonable, a safe, harassment-free workplace for students
and staff. In the interest of presenting teachers and other employees as positive role models,
we encourage positive communication and discourage volatile, hostile, or aggressive actions.

            This District seeks public cooperation with this endeavor.
 

According to the district’s Code of Conduct on School Property Policy #3410, there are
provisions regarding conduct deemed appropriate and acceptable on school property and at
school functions, conduct deemed unacceptable and inappropriate on school property; and
provisions regarding acceptable civil and respectful treatment of teachers, school administrators,
other school personnel, students and visitors on school property and at school functions
(school board meetings).

The chair will recognize the individual or group. Individuals must identify themselves with name
and address. The board will allocate a maximum of thirty (30) minutes for this agenda item.

            Speakers shall have a maximum of five (5) minutes each.In the event more than six (6) persons
            wish to address the board, they will each receive a proportionate share of the time. 

 

 

I.          MOTION TO ADJOURN

                       

 

 
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